Statement on the Prevention of Slavery and Human Trafficking in Xoserve Limited
Xoserve Limited is committed to preventing slavery and human trafficking in its business. This statement highlights the steps that Xoserve has taken to address any risk of slavery and human trafficking taking place within its supply chain and throughout other areas of its business.
Xoserve’s Organisational Structure, Business Model and Supply Chains
Xoserve is jointly owned by National Grid, Cadent Gas, Northern Gas Networks, Scotland Gas Networks, Southern Gas Networks and Wales & West Utilities.
Xoserve provides central data services for the benefit of the gas industry in Great Britain. It provides a range of services including maintenance of supply point registers, provision of information and enquiry services, allocation of energy, calculation of transportation volumes and charges, transportation invoicing and energy balancing credit management, invoicing and cash collection. Xoserve’s business is only based in Great Britain but some parties which benefit from its services are based overseas. Xoserve also makes significant use of IT services from major companies based in India.
Our Policies to Address the Risks of Slavery and Human Trafficking
Xoserve’s approach to the risks of slavery and human trafficking can be found within a number of its policies.
Our employees are expected to follow the principles set out within Xoserve’s guide to ethical business conduct “Doing the Right Thing.” This sets out the ethical and conduct codes which employees are expected to comply with. In addition, the principles set out in the document protects whistle-blowers. Hotlines are available to employees, to enable them to report any concerns or issues in complete confidence.
Xoserve also has a Code of Conduct in place for both employees and suppliers. The Employee Code of Conduct sets out the appropriate behaviour that members of staff should adopt; in order to ensure a safe and efficient workplace where positive employment relationships can be maintained. The Supplier Code of Conduct outlines the standards of ethical business conduct expected from Xoserve’s supply chain. It is expected that our supply chain provides safe working conditions that are free from harm, intimidation, harassment and fear and that workers should be treated with dignity, respect and act ethically within the law.
Our recruitment policies and processes recognise an individual’s rights to work in an environment free from discrimination and to realise their full potential by ensuring equal opportunities at work. We ensure that all direct employees are paid above the minimum living wage and have appropriate rights to work.
Our Processes to Identify and Reduce the Risk of Slavery and Human Trafficking Taking Place in Our Supply Chains or Operations
As well as using the policies and codes mentioned above, Xoserve also operate the following control and assurance framework in order to identify and reduce the risk of slavery and human trafficking:
When on boarding new suppliers we use the following tools: Pre-qualification questionnaires, The Achilles Utilities Vendor Database (used as a selection tool to ensure suppliers are of an ethical standard; it includes questions on slavery and human trafficking), Thomson Reuters World Check (used to assist in undertaking supplier due-diligence for all suppliers) and obligations in our contracts with suppliers (requiring compliance with all applicable laws and regulations).
Our Ongoing Commitment to Eradicating Slavery and Human Trafficking
A programme of training and awareness on the Modern Slavery Act 2015, its implications and what it means to day to day working practices is included in Xoserve’s compliance programme. Modern slavery awareness is included in the induction programme attended by all employees when joining the organisation. Refresher awareness training is provided on an annual basis to all employees, with relevant updates and awareness throughout the year where appropriate. Training is specifically focused on identifying and managing the risk of slavery and human trafficking for staff who are engaged in the management of our supply chain, purchasing policies and recruitment practices.
We have an ongoing review group led by our Assurance Team. This department is responsible for reviewing our processes and monitoring compliance. During the next financial year, Xoserve plans to discover ways of making further improvements in relation to modern slavery and human trafficking.
Approved by Xoserve Limited Board 5th June 2018
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